Acordium by Proctel: e-invoicing and AP controls beside your ERP
About the Acordium demo
A two-and-a-half-minute demo following a supplier invoice and a Saudi sales invoice through Acordium's five steps: capture, check, approve, pay and collect, and reconcile.
Explore Acordium- Four companies, four sets of rules
- Acordium overview
- Capture from the ERP or a scan
- Supplier invoice matched and held
- E-invoice rejected, corrected, cleared
- Approvals by amount and role
- Payment runs and reminders
- Bank reconciliation and cash forecast
- Audit trail, English and Arabic
Read the transcript
Halcyon Group has four companies: in the United Arab Emirates, Saudi Arabia, India and the UK. Each one has its own currency, its own tax authority, and its own rules for invoices.
Acordium takes every invoice, bill and payment through one process. Five steps, each with its own checks.
Capture. Invoices come in from the ERP the group already uses. Supplier invoices can also be scanned or uploaded.
Check. Before a supplier is paid, the invoice is checked against its purchase order, and against the goods received. This invoice shows a different bank account from the supplier's record. So it is held, with the reason on the record, until a second person checks the new bank details.
Sales invoices are checked against each country's rules. When the Saudi tax authority rejects one, the reason comes back with it. Correct the seller's address, resubmit, and the invoice is cleared.
Approve. Each document goes to the right person, based on the amount and their role. The Inbox shows why it is with you, and nobody approves a document they prepared. Approvers can also sign off from their phone.
Pay and collect. Approved invoices are paid in runs. One person builds the run, and another releases it to the bank, after a fingerprint check. Customers get reminders on schedule, by email or WhatsApp, with a link to pay.
Reconcile. Bank statement lines are matched to receipts and payments, and anything unclear goes to a person. Every bank account in every company is in one view, with a thirteen-week cash forecast.
Every action is recorded on the audit trail, which cannot be edited. And the whole product works in English, and in Arabic. One process, for every invoice, bill and payment.
Acordium. By Proctel.
