Acordium: e-invoicing and AP controls beside your ERP
Acordium takes every invoice, bill and payment in a multi-country group through one process. It submits sales invoices to each country's tax authority, checks supplier invoices against the purchase order and goods received before anyone pays them, and routes every approval by amount and role, for every company in the group, alongside the ERP that keeps the books.
Watch Acordium at work
A two-and-a-half-minute demo following a supplier invoice and a Saudi sales invoice through Acordium's five steps: capture, check, approve, pay and collect, and reconcile.
Open the video page- Four companies, four sets of rules
- Acordium overview
- Capture from the ERP or a scan
- Supplier invoice matched and held
- E-invoice rejected, corrected, cleared
- Approvals by amount and role
- Payment runs and reminders
- Bank reconciliation and cash forecast
- Audit trail, English and Arabic
Read the transcript
Halcyon Group has four companies: in the United Arab Emirates, Saudi Arabia, India and the UK. Each one has its own currency, its own tax authority, and its own rules for invoices.
Acordium takes every invoice, bill and payment through one process. Five steps, each with its own checks.
Capture. Invoices come in from the ERP the group already uses. Supplier invoices can also be scanned or uploaded.
Check. Before a supplier is paid, the invoice is checked against its purchase order, and against the goods received. This invoice shows a different bank account from the supplier's record. So it is held, with the reason on the record, until a second person checks the new bank details.
Sales invoices are checked against each country's rules. When the Saudi tax authority rejects one, the reason comes back with it. Correct the seller's address, resubmit, and the invoice is cleared.
Approve. Each document goes to the right person, based on the amount and their role. The Inbox shows why it is with you, and nobody approves a document they prepared. Approvers can also sign off from their phone.
Pay and collect. Approved invoices are paid in runs. One person builds the run, and another releases it to the bank, after a fingerprint check. Customers get reminders on schedule, by email or WhatsApp, with a link to pay.
Reconcile. Bank statement lines are matched to receipts and payments, and anything unclear goes to a person. Every bank account in every company is in one view, with a thirteen-week cash forecast.
Every action is recorded on the audit trail, which cannot be edited. And the whole product works in English, and in Arabic. One process, for every invoice, bill and payment.
Acordium. By Proctel.
One process, five steps
The same path for a sales invoice, a supplier invoice and a payment, whichever company and country it belongs to.
Capture
Sales invoices, supplier invoices, purchase orders and goods receipts come in from your ERP through an API or a CSV file. Supplier invoices can also be scanned or uploaded.
Check
Supplier invoices are matched to the purchase order and the goods received. Sales invoices are checked against the country's e-invoice rules before they are submitted.
Approve
Each document goes to the right person by amount and role. The Inbox shows why it is waiting, and nobody approves a document they prepared.
Pay and collect
Approved supplier invoices are paid in runs that a second person releases to the bank. Customers get reminders on schedule, by email or WhatsApp.
Reconcile
Bank statement lines are matched to receipts and payments, and anything unclear goes to a person.
E-invoices for each country, checked before they are sent
Each company follows its own country's rules, and nothing shows as cleared until the authority confirms it.
Saudi Arabia: ZATCA
Phase 2 clearance and reporting. Acordium signs each invoice, adds its QR code and submits it, and connects to ZATCA with a one-time code from the Fatoora portal.
India: IRP
B2B invoices registered with the Invoice Registration Portal through your GSP, with the IRN and signed QR code printed on the invoice and e-way bill details sent with the IRN.
United Arab Emirates
Invoices built in the PINT AE format and exchanged through your accredited service provider, ready for the UAE mandate that starts in 2027.
United Kingdom: HMRC
VAT returns prepared for Making Tax Digital. The UK's e-invoicing mandate is planned for April 2029.
When an authority rejects an invoice, its reason comes back onto the record. Correct the data, resubmit, and the audit trail shows every step.
Supplier invoices checked before anyone pays them
Every supplier invoice is checked the same way, whether it came from the ERP, a scan or an upload.
- Three-way match: quantity and price against the ERP's purchase order and goods receipt, within the tolerance you set.
- Saudi supplier invoices: the ZATCA QR code is read and compared with the supplier's VAT number and the invoice totals.
- Duplicate invoices and changed bank details are held, with the reason on the record, until a second person checks them.
- Each ERP document carries its own reference, so the same document sent twice is acknowledged once, never duplicated.
Controls your auditors can test
The rules live in the database, so they hold however a document arrives.
The ERP can send, never approve
Its API key works under a restricted role: it brings documents in and reads their status back.
Maker and checker
Nobody approves a document they prepared, and a payment run needs a second person to release it. Approvals can also require a fingerprint or Face ID check.
Roles for each company
Each company sets its own roles, permissions and approval limits.
Separate data per company
Row-level security on every table, so each organisation sees only its own data.
Tamper-evident audit trail
Every action and every authority response is recorded and hash-chained. The trail cannot be edited.
Payments, collections and the group view
After approval, Acordium follows each payment through to the bank statement.
- Payment runs produce ISO 20022 (pain.001) payment files for your bank, released by a second person.
- Bank statements are imported in ISO 20022 (CAMT.053) format and matched to receipts and payments; anything unclear goes to a person.
- Every bank account in every company in one view, with a 13-week cash forecast.
- Customer reminders on schedule, by email or WhatsApp, with a payment link once your payment provider is connected.
- A portal where customers and suppliers see their statements and invoice status.
- Approvals on the phone, and the whole application in English or Arabic, with bilingual invoices.
What Acordium does today, and what deployment adds
We would rather you know the scope before the demo.
Today
- Runs in the browser with a phone view, for companies in Saudi Arabia, the UAE, India, the UK and other countries, each in its own currency.
- Imports customers, suppliers, products and invoice history from Excel or CSV exports of your current system.
- Until a connection is made, documents are still built and checked, and the screen says Not connected: nothing is shown as cleared, filed or sent before it is.
In a deployment
- Your ERP sends documents through Acordium's API with its own key, or as CSV files, and reads every status back.
- Connections made with your own accounts: your GSP in India, your accredited service provider in the UAE, HMRC, and your email, WhatsApp and payment providers.
- Roles, approval limits and workflows set for each company before go-live.
Questions about Acordium
What is e-invoicing?
E-invoicing means issuing invoices in a structured format that the tax authority, or a provider it accredits, validates. Saudi Arabia's ZATCA clears B2B invoices before the buyer receives them, India requires an IRN from the Invoice Registration Portal on B2B invoices above its turnover threshold, and the UAE's mandate starts in 2027.
Does Acordium replace our ERP?
No. Your ERP keeps the books. Acordium receives its sales invoices, supplier invoices, purchase orders and goods receipts, handles e-invoicing, checks, approvals and payment runs, and sends every status back to the ERP.
What is a three-way match?
A three-way match compares a supplier invoice with its purchase order and the goods received, on quantity and price. Acordium holds an invoice that falls outside your tolerance, with the reason on the record, until someone resolves it.
Which countries does Acordium cover?
E-invoicing for Saudi Arabia (ZATCA), India (IRP) and the UAE (PINT AE), and VAT returns for the UK under Making Tax Digital. VAT returns for Oman, Bahrain and Egypt are also built in, and a company in any other country can be set up with its own currency and standard VAT rate.
Is Acordium available in Arabic?
Yes. The whole application switches between English and Arabic, right to left, and invoices can be printed in both languages.
More on Acordium
See Acordium with your countries and your ERP
Book a demo and we will walk through a sales invoice and a supplier invoice for the countries your group trades in.
or email contactus@proctelnow.com